How to Check in Guests and Manage Onsite Registration
Save time, hassle and make no waiting time experience for attendees
EventNook Onsite Check-in
EventNook provides fast, simple, and seamless DIY onsite event check-in management tools to manage your guest registration. EventNook provides 2 types of event check-in.
- Check-in by QR Code Scan
- Check-in by Search - Name, Email or Company, etc.
Check-in by QR Scan
Check-in by QR Scan is the fastest and most efficient way yet to check in a large crowd of guests at an event. During the COVID-19 pandemic time, the check-in by QR Scan method has also been proven.
Check-in by Manual Search
Manual check-in is an alternative to QR Scan. The organizer can easily check in a guest by searching name, email, or company name. If the event is a small VIP or invited guest, check-in by name search is also easy and convenient.
Walk-in Registration
Walk-in Registration allows the guests who are not on RSVP or pre-registered guests list. Or some of them may be last-minute substitutions of guests. You can easily register the guest on the spot and print the name badge instantly.
Some of the features overview
- Bulk or Import Guest List if you are using a 3rd party online RSVP system
- QR Code e-ticket with a customizable template
- Customize email template with personalized guest details such as Table or Seat Number, QR Code
- Send out an email blast to all guests
- Check-in with QR Scan instantly or Name Search
- Instant Badge Printing
- Real-time check-in status and dashboard reporting
- Register walk-in guests or last-minute guest substitution
- Multi-session check-in such as breakout sessions or training sessions
Step 1. Design Your QR Code Ticket
The QR Code e-ticket can be easily set up with a custom banner image, notes, and terms & conditions of your event.
The e-ticket can be automatically sent via confirmation email when the guest is registered or the guest list is imported in bulk.
2. Customize Email Template
- Customize personalized email content with event details
- Upload a banner for branding
- Automate an email blast with the desired schedule
3. Import your guest list
If you are using a 3rd party online registration system, you can simply import your guest list to EventNook.
- Simply import your guest list to EventNook
- Send out QR Code e-ticket
4. Badge Template
If you are using a 3rd party online registration system, you can simply import your guest list to EventNook.
- Simply import your guest list to EventNook
- Send out QR Code e-ticket
Print Badge On the spot
Make no queue experience with QR Scan & instant badge printing
Watch a Demo of a Live event
Fast, Touchless and No Queue Process
Some of the Live events
Fast, Safe, and Smart Check-in at the Corporate Conference
Fast speed check-in with QR Code Scan
Print the name badge instantly and fuss-free
Print the name badge instantly and fuss-free
2 seconds for check-in and badge printing with a seamless VIP experience.
Fast, Safe, and Smart Check-in at the Worksite Ceremony
Fast speed check-in with QR Code Scan
Print the name badge instantly and fuss-free
Print the name badge instantly and fuss-free
2 seconds for check-in and badge printing in the limited registration space at the worksite.
Gamescom Asia
- Fast, Touchless, and No Queue Process
- Speedy badge printing system with less manpower and waiting time
Mobile Kiosk and Instant Badge Printing
Fast speed check-in with QR Code Scan
Print the name badge
Print the name badge
Chosen by Major Events for Fast and Brand Experience
Mobile Kiosk and Instant Badge Printing
Fast speed check-in with QR Code Scan
Print the name badge
Print the name badge
Chosen by Major Events for Fast and Brand Experience
Managing a business event with over 1,000 guests registered in 30 minutes
Streamline name badge printing and guest registration
- Check-in guests in real-time
- Using QR Code scan for fast registration
- Print a name badge on the spot (2 seconds)
- Manage large crowds with less manpower and waiting time
Features Overview
✔ Send out QR Code e-Ticket via email
Automate sending out a personalized registration confirmation email with QR Code e-Ticket to your guests via EventNook platform
✔ Check-in with QR Scan
Simply scan QR Code from the confirmation email or e-Ticket from Mobile. It takes a second to check in a guest.
✔ Check-in by Name Search
For guests who don't bring QR Code e-Ticket, simply search guest by name, email, ID, or company name and just tick to check-in.
✔ Print Name Badge instantly
Print a personalized delegate's name badge on the spot. With our performance printing, it takes less than 2 seconds to print a badge.
✔ Walk-in Guests Registration
Register walk-in guests for those who didn't pre-register or cater the registration at the last minute.
✔ Amendment of Guest's Details
Amend guests' details instantly such as name, company name, etc. for changes or guest substitution, and re-print the badge on the spot.
✔ VIP Tagging / Seating Arrangement
Tagging allows to highlight special guests such as VIPs, and speakers and assign table or seat numbers for guests. So the registration staff at the counter can serve and welcome important guests accordingly.
✔ Self Check-in Kiosk
An option is to let delegates do self-registration to save onsite manpower and efficiency.
✔ Real-time Attendance Status at your fingertips
With real-time attendance status, you can monitor the number of guests arriving and who have arrived such as speakers, VIPs, etc.
✔ Multi-Sessions Tracking
Multi-sessions tracking allows the organizer to track attendance of break-out sessions and other program activities happening in the event.
With our mobile kiosk and instant printing, you can avoid the hassle of manual registration and a long queue at the registration counter.
Impress your guests with a Fuss-Free Innovative Process
Use EventNook Mobile Check-in for various types of Events
- Onsite Registration For Conferences and Exhibitions
- Attendance Tracking For Seminar, Training, Corporate Meetings, and Private Events
- Ticket Admission Control for Festivals, Shows, and Entertainment Events
- Race pack collection management for Marathons
- Conference & Exhibition
- Seminar, Training, Talks, and Workshop
- Award Ceremonies
- Product Launch Events
- Corporate meetings and private events
- Festival, Shows, and Entertainment Events
- Religious Events
- Sport Events
- more...
Benefits Overview
Free yourself to focus on making the event great
- ✔ Save hassle, time, and manpower
- ✔ Make no waiting time experience
- ✔ Create wow factor with fuss-free check-in
- ✔ Avoid the hassle of finding pre-printed badges
- ✔ Have full control of guests' arrival status at your fingertips
- ✔ Increase your guests' satisfaction
A platform you need to make registration easy!
- Conferences
- Corporate Events & Meetings
- Workshops, Seminars & Talks
- Communities Events
- Training & Classes
- Trade show & Exhibition
- Social Events & Parties
- Meet up/Networking
- Performances
- Festivals
- Sports and Races
- Art Galleries
- Fundraising & Charity Events
- Religious Events
- and all kinds...
We are driven by your success in bringing people together
Your Event Partner for making events great and successful!